Responsibilities of Advisors
1. Each advisor must prepare a file for each student which contains a biography of the student during his studies at the university (student's behavior during the study, Student's activities, Student's marks and grades etc.), from where the College authority can make assessment about the students and face their problems and find appropriate solutions.
The most important contents of the file are:
· Keep the student's personal data.
· Keep the student timetable for the semester.
· Keep the student academic transcript.
· Keep student midterms marks.
· Keep the student's follow up courses.
· Keep the Drop/Add courses for the students.
· Keep the attendance and absence sheet for students and their excuses.
· Keep any decision taken against the student.
· Keep the record of any student complains.
2. Study the irregular students status to assist them to achieve the desired success, and help them overcome the obstacles and problems they face, and put the students on their plan.
3. Help students to Add and Drop courses:
· Distribute the Add/Drop form request to the students wishing to do so.
· Discussing the reasons for drop/add courses and recognize the justifications.
· Directs the student to delete some courses and adding another courses according to his level
· Make sure to check the conditions necessary for the - Add/ Drop courses through the Coordinator of Academic Advising Unit.
· Send the Add/Drop request form to the Coordinator of Academic Advising Unit.
· Keep a copy of the Add/Drop request form.
4. Receive the medical excuses and the absences excuses, and then determine whether it is acceptable according to the University rules and regulations.
5. Help student to prepare a timetable which is consistent with their abilities and levels.
Responsibilities and Expectations of Advisees
There are fundamental expectations that all advisors are entitled to have their advisees: prepare for an academic advising appointment by bring the following:
· Schedule of classes
· Course syllabus
· List of questions
1. Learn and understand the program requirements that effect. Students should review the Student Guide and refer to it often for answering questions. The Student Guide is available with the advisors.
2. Prepare for each visit by making a list of issues they want to discuss.
3. Make advising appointments and keep them.
4. Seek advising assistance in a timely manner.
5. Be prepared for advising appointments.
6. Become knowledgeable about university, program requirements, policies and procedures. (i.e. drop / add dates, registration dates and the academic calendar).
7. Monitor academic status and completion of degree requirements.
8. Keep advisor informed of any changes that might impact or interfere with satisfactory academic progress.
9. Be open to the new possibilities that an advisor may suggest.
10. Take responsibility for actions and educational decisions.
11. Know how to contact an academic advisor and understand the advisor’s role as a resource.
12. Understand the importance of class attendance, reading the syllabus, and interacting with faculty members.
13. Provide accurate and truthful information when being advised.